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Receptionist & Administrative Assistant

Central, Hong Kong

Our Client
 

Our client is a leading and prestigious global investment company with offices in Hong Kong, Singapore, London, Jersey and Cayman Islands. They have been in business since 2014 after successfully spinning off from a major New York-based hedge fund.

They are currently looking for an experienced, friendly and people-oriented Receptionist & Administrative Assistant to join their Office Management and Administration team. 

About the Role
 

Located in Central, this will be a hybrid role responsible for the smooth running of the front office areas while providing administrative support to the wider team. 

To be successful in this role, you should be presentable, highly organized and proactive team player with a strong sense of prioritization, problem solving and interpersonal skills.
 

Job Responsibilities 

  • Ensure that the office, reception area and meeting rooms are presentable at all times

  • Coordinate all meeting room allocation, and help to ensure meetings and conferences run smoothly

  • Provide full spectrum of administrative support to the team and team manager

  • Schedule meetings, coordinate all meeting room allocations and ensure meetings and conference run smoothly

  • Handle staff enquiries (eg travel request, subscription request, commercial service contract)

  • Assist in organizing internal and external activities

  • Reception coverage: ensuring that all visitors and calls are greeted in a professional manner

  • Assist in People Admin duties (eg onboarding, off boarding, work visa application)

  • Handle daily job record, data entry and manage filing system

  • Coordinate all mails and courier services and cover team members if need be

  • Perform ad-hoc duties as required to operations and business needs
     

About You
 

  • A stable working history with receptionist, front of house coordination and/or relevant administrative roles

  • Self-motivated, responsible, positive working attitude and able to work under pressure

  • Excellent interpersonal, problem solving and communication skills

  • Ability to handle multiple tasks in an organized manner

  • Good learning ability and team cooperation

  • Good PC skills in MS Word, Excel, PowerPoint

  • Good command of spoken and written English and Chinese (Cantonese & Mandarin)
     

What's On Offer
 

  • A highly competitive salary

  • 5 day work week (on-site)

  • Comprehensive medical and dental insurance coverage

  • 20 days annual leave

  • A chance to join a stable and world-leading hedge fund and work alongside a friendly, dynamic and supportive team

  • Training will be provided
     

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.

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