Our Client
 

Our client is a leading and prestigious global investment company with offices in Hong Kong, Singapore, London, Jersey and Cayman Islands. They have been in business since 2014 after successfully spinning off from a major New York-based hedge fund.

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They are currently looking for an experienced, friendly and people-oriented Receptionist & Administrative Assistant to join their Office Management and Administration team. 

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About the Role
 

Located in Central, this will be a hybrid role responsible for the smooth running of the front office areas while providing administrative support to the wider team. 

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To be successful in this role, you should be presentable, highly organized and proactive team player with a strong sense of prioritization, problem solving and interpersonal skills.
 

Job Responsibilities 
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• Ensure that the office, reception area and meeting rooms are presentable at all times

• Coordinate all meeting room allocation, and help to ensure meetings and conferences run smoothly

• Provide full spectrum of administrative support to the team and team manager

• Schedule meetings, coordinate all meeting room allocations and ensure meetings and conference run smoothly

• Handle staff enquiries (eg travel request, subscription request, commercial service contract)

• Assist in organizing internal and external activities

• Reception coverage: ensuring that all visitors and calls are greeted in a professional manner

• Assist in People Admin duties (eg onboarding, off boarding, work visa application)

• Handle daily job record, data entry and manage filing system

• Coordinate all mails and courier services and cover team members if need be

• Perform ad-hoc duties as required to operations and business needs
   

About You
 

• A stable working history with receptionist, front of house coordination and/or relevant administrative roles

• Self-motivated, responsible, positive working attitude and able to work under pressure

• Excellent interpersonal, problem solving and communication skills

• Ability to handle multiple tasks in an organized manner

• Good learning ability and team cooperation

• Good PC skills in MS Word, Excel, PowerPoint

• Good command of spoken and written English and Chinese (Cantonese & Mandarin)
   

What's On Offer
 

• A highly competitive salary

• 5 day work week (on-site)

• Comprehensive medical and dental insurance coverage

• 20 days annual leave

• A chance to join a stable and world-leading hedge fund and work alongside a friendly, dynamic and supportive team

• Training will be provided
   

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!