Administrative Assistant
Singapore
Our Client
Our client is a leading and prestigious global investment company with offices in Hong Kong, Singapore, London, Jersey and Cayman Islands. They have been in business since 2014 after successfully spinning off from a major New York-based hedge fund.
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They are currently looking for an efficient, energetic and experienced Administrative Assistant to support their Singapore team and office.
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About the Role
Located in the CBD of Singapore, this role will work alongside the Singapore Office Manager and global administrative team in delivering operational excellence for the office and their team.
Job Responsibilities
Working alongside the Office Manager:
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Provide full spectrum of administrative support to the team and team manager
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Schedule meetings, coordinate all meetings room allocation and ensure meetings and conference run smoothly
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Handle staff enquiries eg travel request, subscription request, commercial service contract
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Assist in organizing internal and external activities
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Assist in People Admin duties eg onboarding, off boarding, work visa application
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Handle daily job record, data entry and manage filing system
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Coordinate all mails and courier services and cover team members if need be
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Perform ad-hoc duties as required to operations and business needs
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Assisting other teams with local support
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Assisting with people administration and compliance (particularly for immigration / corporate pass as well as relocation & travel arrangements)
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Various ad hoc requests for senior staff in Singapore
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About You
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A degree holder
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Minimum 3 years of experience in secretarial / office administration
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Self-motivated, responsible, positive working attitude and able to work under pressure
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Excellent interpersonal, problem solving and communication skills
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Ability to handle multiple tasks in an organized manner
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Good learning ability and team cooperation
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Good PC skills in MS Word, Excel, PowerPoint
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What's On Offer
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A competitive base salary
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5 day work week
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Comprehensive insurance coverage
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20 days annual leave
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A chance to join a stable and world-leading hedge fund and work alongside a friendly, dynamic team
Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!
Your Hiring Partners
Julia Sinarwi
With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.
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Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.
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Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.
Kelly Ratcliffe
Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.
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With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.
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Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.