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Administrative Assistant

Hong Kong

Our Client

Our Client is a leading executive search firm focused on the Legal, Risk and Compliance sectors. They are recognized for their work with notable law firms, financial institutions, and other commercial entities, targeted on finding the highest calibre lawyers and compliance professionals for key, senior vacancies.

To support their expanding team, they are looking for an energetic and experienced Administrative Assistant to join their Hong Kong office.

About the Role

Located in Sheung Wan and reporting into the Office Manager, this role will be responsible for providing office administrative, HR and all-rounded team and executive support.

Job Responsibilities

  • Work closely with the Office Manager to ensure that the office is well-equipped and running smoothly on a day-to-day basis including stationery, inventory, equipment and pantry replenishments

  • Manage relationships with vendors, suppliers and third-party contractors

  • Responsible for handling mail, incoming calls, scheduling meetings and appointments

  • Handling monthly team expenses and claims

  • Liaising with legal and accounting key contacts, invoice management, BR renewal, insurance policy and licensing matters

  • Supporting HR functions such as onboarding and offboarding, building access, visa applications and new joiner station setups in Hong Kong and Singapore

  • Documentation, paperwork and filing

  • Managing company database and assist with database projects,

  • Assist with planning quarterly team lunches and social initiatives

  • Assist with office relocation projects

  • Any other tasks / ad-hoc projects as required

About You

  • 2-5 years of experience in administration, office administration or related roles 

  • Fluent English and Cantonese a must

  • Exposure to small office/start-up company is a plus

  • A builder’s mentality and willing to help when and where it’s needed

  • Organized, independent and efficient

  • Proactive with a willingness to learn

  • Resourceful and an excellent team player

  • Eye for detail and able to multi-task

  • Tech-savvy and knowledgeable in Microsoft Office (Word, Excel, Power point) and other industry softwares

What's On Offer

  • Sheung Wan/Central working location

  • Up to $25,000 per month

  • 25 days annual leave

  • Medical and dental benefit

  • An open minded, inclusive and friendly working environment

  • International environment with diverse culture

  • Training provided


Interested candidates, please email your CV to to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.

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