Executive Assistant to Chief Information (Technology) Officer

Central, Hong Kong

Our Client

We are seeking a highly proactive, tech-literate Executive Assistant to support the Chief Information Officer (CIO) and Head of Operations at a leading global financial services firm (large bank).

About the Role

Reporting to the CIO and Head of Ops, the successful candidate will be a proactive, well-organized, a team player, demonstrating exceptional decision-making skills and seamless support in a fast-paced environment.

Key Responsibilities

Proactively manage the CTO and Head of Ops complex calendars; scheduling local and international meetings and calls, appointments and travel arrangements
Arrange complex international travel itineraries (flights, visas, accommodations) across multiple time zones
Act as primary gatekeeper and point of contact between leadership and internal teams as well as external parties
Act as a bridge between the CTO and technology team of >450 employees globally
Track, reconcile, and submit business expenses in compliance with internal policies
Maintain a live record of past travel, interactions, and key contacts
Manage interaction logs, database and confidential information
Organize internal offsites, investor roundtables, and research calls, including logistics and materials
Assist with ad-hoc tasks as necessary

About You

Degree holder with a minimum of 8-10 years' relevant experience, preferably within financial services or banking related industries
Excellent command of written and spoken English, Chinese (Cantonese and Mandarin)
Strong communication and interpersonal skills with exceptional attention to detail
Tech-savvy with the ability to understand and quickly learn tech jargon
Proficiency in Microsoft Office
Able to prioritize and handle multiple tasks under pressure
Highest level of integrity, discretion, and confidentiality

What's On Offer

Central working location
5 day work week
Medical and dental insurance
20 days annual leave

Interested candidates, please email your CV to apply@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

Julia Sinarwi

With over 14 years of experience in executive support, administration and business operational roles in the Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

Kelly Ratcliffe

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.