Executive Assistant to CIO

Central, Hong Kong

About the Role

Our Client is a Hong Kong-based investment manager focusing on Chinese equity strategies. To support the Founder and Chief Investment Officer (CIO), they are seeking a highly capable, discreet, and proactive Executive Assistant.

Key Responsibilities

Proactively manage the CIO's complex calendar, including scheduling internal investment meetings, investor calls, and due diligence sessions
Arrange complex international travel itineraries (flights, visas, accommodations), often with short notice
Act as primary gatekeeper and point of contact between the CIO and internal teams as well as external parties (prime brokers, investors)
Track, reconcile, and submit the CIO's business expenses in compliance with internal policies
Manage office administrative work including filing, document execution, and vendor liaison
Organize internal offsites, investor roundtables, and research calls, including logistics and materials
Prepare meeting materials, agendas, follow-ups and post meeting correspondences

About You

Degree holder with a minimum of 3 years' relevant experience, preferably within financial services
Excellent command of written and spoken English, Chinese (Cantonese and Mandarin)
Strong communication and interpreting skills
Exceptional attention to detail
Proficiency in Microsoft Office
Able to prioritize and handle multiple tasks under pressure
Highest level of integrity, discretion, and confidentiality

What's On Offer

Up to 45K pm + discretionary bonus
18 days annual leave
Lunch allowance
Comprehensive medical insurance

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

Julia Sinarwi

With over 14 years of experience in executive support, administration and business operational roles in the Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

Kelly Ratcliffe

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.