Our Client
 

Our client is a global multi-strategy hedge fund manager founded in 2002 with its headquarters in Hong Kong. They invest globally, with a focus on Asia, including Japan. This is an exciting opportunity to work in a growing and progressive company and to support the business of the firm.

 

The are seeking a highly skilled and proactive Executive Assistant to provide EA/PA support to the firm’s General Counsel/Co-COO & CFO & Co-COO, both of whom are based in Hong Kong. The ideal candidate will possess exceptional organizational skills, a keen attention to detail and the ability to prioritize effectively as they will play a critical role in ensuring the Co-COOs’ day-to-day operational efficiency.  Dotted line reporting to the Firm’s Hong Kong Office Manager (who manages all of the Firm’s admin team members on a global basis).

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About the Role
 

Based in Central, the ideal candidate will speak fluent or near native level English and possess exceptional organizational skills, a keen attention to detail and the ability to prioritize effectively as they will play a critical role in ensuring day-to-day operational efficiency. 
 

Key Responsibilities
 

• Provide a full spectrum of high quality, business and personal secretarial support to the Co-COO’s. (90% COO, 10% co-COO)

• Manage calendars, including scheduling meetings, appointments, and travel arrangements

• Dinner and social engagement scheduling

• Travel management: managing complex itineraries, booking flights, transfers and accommodation, making reservations, visa application processing when necessary, etc.

• Assist with personal tasks including but not limited to home maintenance, insurance policies, family travel planning, personal errands and tasks, doctors’ appointments, and domestic helper admin

• Facilitate communications between the Co-COOs and other team members

• Expense management, monthly expense and claims reporting

• Maintain an organized filing system for confidential documents and information

• Be the Co-COOs’ go-to for any and all matters

• Greeting the Co-COOs’ visitors

• Ad-hoc tasks as requested including temporary or ad hoc cover for the Firm’s reception or Office Manager; assist the Office Manager with other administrative tasks as assigned

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About You
 

• Bachelors degree and/or with secretarial training

• 5 Years of experience

• Experience supporting high level Executives in a fast-paced corporate environment

• Highly resourceful and adaptive to change with strong prioritization abilities

• Detail-oriented, good memory and common sense

• Takes ownership of tasks, is tenacious, and works proactively

• Near native English and Cantonese speaker; Japanese would be a big plus, as would Mandarin

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What's On Offer
 

• Competitive base salary

• Discretionary bonus

• 20 days annual leave

• Modern office with in-house gym!

• Comprehensive medical and dental insurance

• Potential to be a hybrid/remote role

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!