Executive Assistant to Founder/CIO

Central, Hong Kong

Our Client

Our client is a global hedge fund manager with its headquarters in Hong Kong and offices elsewhere. This is an exciting opportunity to work in a growing and progressive company and to support the investment activities of the Founder.

We are seeking a highly skilled and proactive Executive Assistant to provide 1:1 personal assistant and secretarial support to their Founder and CIO.

About the Role

Based in Central, the ideal candidate will possess exceptional organizational skills, a keen attention to detail and the ability to prioritize effectively as they will play a critical role in ensuring the Founder's day-to-day operational efficiency. The Founder maintains several residences globally and travels very frequently between them.

Key Responsibilities

Provide a full spectrum of high quality, business and personal secretarial support to the Founder (1:1)
Own the Founder's calendar, including heavy scheduling meetings, appointments, and extensive travel arrangements
Travel management: managing complex itineraries, booking flights, transfers and accommodation, making reservations, visa application processing when necessary
Assist with personal tasks including but not limited to home maintenance, insurance policies, family travel planning
Facilitate communications between the Founder and investment, business and global support personnel
Expense management, monthly expense and claims reporting
Maintain an organized filing system for confidential documents and information
Be the Founder's go-to for any and all matters
Ad-hoc tasks as requested

About You

Bachelors degree and/or with secretarial training
5-8+ years of experience
Experience with supporting high level Executives in a fast-paced corporate environment
Highly resourceful and adaptive to change with strong prioritization abilities
Detail-oriented, good memory and common sense
Takes ownership of tasks, is tenacious, and works proactively
Fluent/near native English (Japanese would be a plus)
Tech skills/spreadsheet skills are a plus

What's On Offer

Competitive base salary
Discretionary bonus
20 days annual leave
Modern office with in-house gym!
Comprehensive medical and dental insurance
Potential to be a hybrid/remote role

Interested candidates, please email your CV to apply@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

Kelly Ratcliffe

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.

Julia Sinarwi

With over 14 years of experience in executive support, administration and business operational roles in the Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.