Our Client 
 

Our Client is a well-established hedge fund managing USD 3B AUM. They are seeking a highly-skilled and experienced Team Assistant to support their investment team while ensuring seamless administration of the office and team.
 

About the Role
 

You will play a central role in supporting day-to-day operations, communication flow, and organizational efficiency.This is not a tasktaker role. We are looking for someone who thinks several stepsahead, takes ownership, and brings structure to a dynamic environment.

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Key Responsibilities

 

Corporate Access Coordination:
 

• Manage the team's full conference and corporate-access pipeline: track key global and regional conferences, NDRs and sector events; submit interest; secure and optimise one-on-one and group meetings

• Build and maintain strong working relationships with sales and corporate-access teams at key brokers; understand their priorities and constraints and work with them to secure and upgrade access for the team
   

Administrative Support: 
 

• Own complex calendars for multiple investment team members, actively prioritising meetings, research time and travel based on investment urgency and value to the team

• Coordinate a high volume of meetings with company management, brokers and other counterparties

• Anticipate needs and prepare materials, briefings, and follow-ups ahead of meetings

• Coordinate closely with other Executive Assistants across the firm, including the Portfolio Manager's EA, to align calendars, avoid conflicts and ensure a consistent, high-quality experience for external counterparts

• Arrange detailed regional and global travel itineraries around conferences and meetings, including backups and contingency plans for last-minute changes

• Process expenses, travel bookings and vendor invoices accurately and on time; maintain high standards of organisation and record-keeping

• Coordinate room bookings, video-conference links, catering and visitor logistics for internal and external meetings, ensuring seamless execution on the day

• Prepare summaries, meeting notes, and action lists

• Maintain confidentiality and handle sensitive information with discretion​

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About You
 

• 5+ years’ experience as an Executive Assistant, Team Assistant, Corporate Access or similar role in hedge funds, asset management, investment banking or other high‑intensity financial institutions.

• Proven ability to support senior executives with complex schedules and high information flow

• Exceptional written and verbal communication skills

• Strong organizational and project‑management capabilities

• High proficiency with productivity tools (Outlook, Excel, Teams, etc.)

• Ability to work independently, prioritize effectively, and handle multiple demands

• High integrity and commitment to confidentiality

• Fluency in English required; Mandarin or Cantonese language skills highly preferred.
   

What's On Offer
 

• Central working location

• 5 day work week

• Medical and dental insurance

• 20 days annual leave

• Discretionary bonus
   

Interested candidates, please email your CV to apply@finesse-solutions.com to discuss this opportunity further!