Our Client
 

Our Client, Options Group, is a leading global executive search and strategic consulting firm specializing in financial services including capital markets, global markets, alternative investments, hedge funds, private banking/wealth management, and technology for over 30 years. Head quartered in the US, they have 15 across across the US, Europe and Asia.

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About the Role
 

Located in the Hong Kong office, they are urgently looking for an experienced and well-organized Executive Assistant to provide 1:1 secretarial and coordination support to the Managing Partner of the Hong Kong Office.

Job Responsibilities
 

• Provide a full spectrum of high quality 1:1 secretarial and administrative support to the Partner

• Regularly liaise with Directors, Partners and Stakeholders in global offices in Europe, US and APAC regions

• Act as a gate keeper in providing proactive, timely and effective management of Partner’s daily agenda including but not limited to local and global email correspondences, meetings, appointments and call scheduling 

• Act as the point of communication between the Partner and other executives, direct reports and internal and external stakeholders

• Make and manage travel arrangements including flight, hotel, ground transportation, visa applications and itineraries

• Travel and general expense management and reporting

• Develop good working relationships within the firm to facilitate effective communication and ensuring smooth daily workflow

• Prepare and format memos, reports, presentations and documents

• Organize and maintain a filing system

• Assist with any ad-hoc administrative tasks as needed including personal matters

• Organize and executive company and team socials, events and seasonal activities

• Maintain the highest level of integrity and confidentiality
   

Requirements
 

• A stable working history with a solid 3-5 years of experience as an executive assistant or relevant administrative roles

• Experience in large MNCs working with expatriate executives a must 

• Native English is a must (written and verbal)

• Strong or local knowledge of UK to assist Managing Partner with business and personal matters 

• Strong personal network and resources in the UK to assist with local travel arrangements of Managing Partner

• Experience and confidence in liaising with senior stakeholders locally and globally 

• Tech-savviness with capability of learning new industry software

• Highly capable, extremely organized and experienced with handling high level executives

• A strong eye for detail and ability to multi-task

• Resourceful, proactive and versatile

• Able to take initiative and work independently with good judgement

• A collaborative builder’s mentality and willingness to help when and where it’s needed
   

What's On Offer
 

• Up to 30K (negotiable, dependent on skill and experience)

• 5 day work week (hybrid)

• Private medical and dental insurance

• 20 days annual leave

• Training will be provided

• A chance to join a stable and world-leading Executive Search firm and work alongside a friendly, dynamic and supportive team
   

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!