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Executive Assistant

Hong Kong

Our Client

Our Client, Options Group, is a leading global executive search and strategic consulting firm specializing in financial services including capital markets, global markets, alternative investments, hedge funds, private banking/wealth management, and technology for over 30 years. Head quartered in the US, they have 15 across across the US, Europe and Asia.

About the Role

Located in the Hong Kong office, they are urgently looking for an experienced and well-organized Executive Assistant to provide 1:1 secretarial and coordination support to the Managing Partner of the Hong Kong Office.

Job Responsibilities

  • Provide a full spectrum of high quality 1:1 secretarial and administrative support to the Partner

  • Regularly liaise with Directors, Partners and Stakeholders in global offices in Europe, US and APAC regions

  • Act as a gate keeper in providing proactive, timely and effective management of Partner’s daily agenda including but not limited to local and global email correspondences, meetings, appointments and call scheduling 

  • Act as the point of communication between the Partner and other executives, direct reports and internal and external stakeholders

  • Make and manage travel arrangements including flight, hotel, ground transportation, visa applications and itineraries

  • Travel and general expense management and reporting

  • Develop good working relationships within the firm to facilitate effective communication and ensuring smooth daily workflow

  • Prepare and format memos, reports, presentations and documents

  • Organize and maintain a filing system

  • Assist with any ad-hoc administrative tasks as needed including personal matters

  • Organize and executive company and team socials, events and seasonal activities

  • Maintain the highest level of integrity and confidentiality


  • A stable working history with a solid 3-5 years of experience as an executive assistant or relevant administrative roles

  • Experience in large MNCs working with expatriate executives a must 

  • Native English is a must (written and verbal)

  • Strong or local knowledge of UK to assist Managing Partner with business and personal matters 

  • Strong personal network and resources in the UK to assist with local travel arrangements of Managing Partner

  • Experience and confidence in liaising with senior stakeholders locally and globally 

  • Tech-savviness with capability of learning new industry software

  • Highly capable, extremely organized and experienced with handling high level executives

  • A strong eye for detail and ability to multi-task

  • Resourceful, proactive and versatile

  • Able to take initiative and work independently with good judgement

  • A collaborative builder’s mentality and willingness to help when and where it’s needed

What's On Offer

  • Up to 30K (negotiable, dependent on skill and experience)

  • 5 day work week (hybrid)

  • Private medical and dental insurance

  • 20 days annual leave

  • Training will be provided

  • A chance to join a stable and world-leading Executive Search firm and work alongside a friendly, dynamic and supportive team

Interested candidates, please email your CV to to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.

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