Office Manager & Executive Assistant

Singapore

Our Client
 

Our client is a leading and prestigious global investment company with offices in Hong Kong, Singapore, London, Jersey and Cayman Islands. They have been in business since 2014 after successfully spinning off from a major New York-based hedge fund.

They are currently looking for an  efficient, energetic and experienced Office Manager and Executive Assistant to support their Singapore team and office.

About the Role
 

Located in the CBD of Singapore, this role will work alongside a global administrative team while serving as the main point of contact for all Singapore's office management matters and be responsible for delivering operational excellence for the office and their team.
 

Job Responsibilities

  • Responsible for overall office administration and management 

  • Handle tenancy agreements, maintain communications with building management, repairs, contractors and other service providers

  • Provide excellent front of house service to visitors, ensuring they are greeted pleasantly and professionally

  • Schedule meetings, coordinate all meeting room allocations and ensure meetings and conference run smoothly

  • Provide full spectrum of administrative support to the team and team manager

  • Assist in organizing internal and external activities

  • Handle daily job record, data entry and manage filing system

  • Coordinate all mails and courier services and cover team members if need be

  • Assisting with people administration and compliance, particularly for onboarding, offboarding, immigration / corporate pass as well as relocation & travel arrangements

  • Perform ad-hoc duties as required to operations and business needs

  • Various ad-hoc requests for senior staff in Singapore (eg travel request, subscription request, commercial service contract)

About You

  • Minimum 3-5 years working experience in office management, administration or related roles

  • Self-motivated, responsible, positive working attitude and able to work under pressure

  • Excellent interpersonal, problem solving and communication skills

  • Ability to handle multiple tasks in an organized manner

  • Good learning ability and team cooperation

  • Good PC skills in MS Word, Excel, PowerPoint

  • Native/fluent English, Chinese a bonus

  • Able to working in Singapore without sponsorship

What's On Offer

  • A competitive base salary

  • 5 day work week (hybrid working)

  • Comprehensive insurance coverage

  • 20 days annual leave

  • A chance to join a stable and world-leading hedge fund and work alongside a friendly, dynamic team 

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.