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Office Manager

Central, Hong Kong

Our Client
 

Our client is a global multi-strategy hedge fund manager founded in 2002 with its headquarters in Hong Kong. They invest globally, with a focus on Asia, including Japan. This is an exciting opportunity to work in a growing and progressive company and to support the investment activities of the firm.

About the Role
 

Based in Central, this role will report to the COO and oversee the efficient operation of the office, ensuring a productive and professional work environment. This role involves managing admin staff, administrative tasks, coordinating office activities, and supporting the firm’s wider team.

Job Responsibilities
 

Office Management
 

  • Work closely with the COO and be fully responsible for managing day-to-day office operations

  • and administration

  • Maintain the general upkeep of the office and ensuring that the office environment is safe,

  • clean and functional

  • Serve as the key contact for all building and lease management, third-party suppliers,

  • vendors and office service providers 

  • Maintain office admin systems, filings, equipment, stationery and pantry inventory

  • Liaise with counterparties in US and UK offices

  • Manage meeting room booking flow whilst greeting visitors and guests in a polite and

  • professional manner

  • Manage administration team including receptionist and pantry manager, and other

  • administrative staff member
     

Team Support 

  • Team administrative support including travel arrangements and visa application processing

  • Track and prepare expense reports (AMEX and expense submission checking)

  • “Hong Kong Concierge” (e.g. gift purchases, ticket procurement, restaurant bookings, year-end gifting, team dinners/events, staff birthdays)

  • Assist with preparing presentation materials on PPT

  • Providing onboarding and logistical support to new joiners including setting up new work stations, registering access and first day orientation

  • Ad-hoc tasks as required

About You
 

  • ​Bachelors degree in Business Administration or related field preferred

  • A stable working history of 5+ years in a corporate MNC environment

  • Experience working in the investment management industry a plus but not essential

  • Prior knowledge of the industry and familiarity with similarly-structured organization helpful

  • Friendly and enthusiastic with a positive disposition

  • Extremely detail-oriented, organized and willingness to help wherever necessary

  • Strong problem-solving ability and work ethic

  • Strong and efficient communicator and manager

  • Must fit with the firm-wide “No job is too big or too small” ethos, but be willing and able to

  • delegate / manage / coordinate when and where appropriate

  • English and Cantonese essential; Mandarin and Japanese helpful but not a must

What's On Offer
 

  • ● Competitive base salary
    ● Discretionary bonus
    ● 20 days annual leave
    ● Modern office with in-house gym!
    ● Comprehensive medical and dental insurance

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

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With over 13 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

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Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.

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Registered Employment Agency 68936

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