Office Manager
Central, Hong Kong
Our Client
Our client is a multi-strategy hedge fund located in Central.
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About the Role
The successful candidate will be independent and experienced in hedge fund office administration. Reporting to the COO and Founder, this role will play a pivotal part in ensuring smooth day-to-day operations and a well-organized, efficient workplace. The ideal candidate will handle administrative responsibilities with minimal supervision while supporting the firm's key personnel and priorities. "
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Key Responsibilities
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Office Operations: Oversee all facets of daily office management, including vendor relations, management of supplies to ensure a smooth-running work environment.
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Strategic Office Projects: Lead key operational projects, including planning and executing an office relocation to ensure a seamless transition for the team.
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Compliance & Records: Act as the primary liaison for maintaining all company statutory documents, business registrations, and licenses. You will uphold a meticulous and confidential filing system.
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HR Administration: Manage the full employee lifecycle, including onboarding/offboarding, benefits enrollment and visa applications.
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Financial Coordination: Partner with our outsourced accountants to support financial operations, including invoice processing and monthly expense reporting.
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Team Support: Coordinate team events, including lunches, birthday events and team building outings to foster a positive office culture.
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Data Integrity: Perform data entry, CPT tracking and generate reports, ensuring the company database is consistently accurate and up-to-date.
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About You
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A stable and solid track record of 5-15 years as an Office Manager
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Practical experience in office administration and light bookkeeping is preferred
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Hedge fund background is strongly preferred
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Must possess excellent written and verbal English communication skills
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Fluency in Cantonese and Mandarin is essential
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Tech-savvy with a demonstrated ability to quickly learn new industry software
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A proactive, solution-oriented, and resourceful team player
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Strong attention to detail and proven ability to multi-task effectively
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Able to take initiative, work independently, and exercise good judgment
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A collaborative builder’s mentality with a willing, hands-on approach
What's On Offer
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Central working location
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5 day work week
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Employees portion of MPF paid by company
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Private medical and dental insurance
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20 days annual leave
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Training will be provided
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Work alongside an inclusive, friendly and dynamic team
Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!
Your Hiring Partners
Julia Sinarwi
With over 14 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.
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Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.
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Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.
Kelly Ratcliffe
Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.
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With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.
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Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.