Our Client
 

Our client is a well-established investment and advisory firm founded 10 years ago. 

They are currently looking for an experienced and well-rounded Office Manager to join their friendly and dynamic team.

​

About the Role
 

Located in Central and directly reporting to the COO, the role will be working alongside the administrative and operations team. The successful candidate shall possess a high level of organization, integrity, be an expert communicator and team player in providing administrative excellence to the office and wider team.

​

Job Responsibilities
 

• Responsible for assisting in the smooth running of daily office operations including a full scale of office management, building management and tenancy agreements, office assets and supplies and liaising with external vendors and service providers

• Upkeep of the office and pantry to ensure that the office environment is safe, clean and functional

• Provide secretarial support to senior personnel when necessary

• Implement and uphold operational systems and procedures for maximum organization, efficiency and productivity for the team

• Staying abreast yearly subscriptions and renewals whilst maintaining an organized filing system for confidential documents

• Ensuring that the company database is accurately updated at all times

• Providing onboarding and logistical support to new joiners

• Manage meeting room booking flow whilst greeting visitors and guests in a polite and professional manner

• Act as a bridge of communication with external service providers account payables and other finance matters including light bookkeeping, expense reporting and monthly budgeting

• Team administrative support including travel support and visa application processing

• Build good relationships with the administrative and operational team

• Ad-hoc tasks as and when necessary

​

About You
 

• A stable working history with a minimum solid 8-10 years of experience as an office manager, administration and/or other relevant roles

• University degree holder (bachelor’s or above) preferred but not essential

• Experience in MNC environment strongly preferred

• Fluent English and Chinese essential

• Prior bookkeeping and accounting experience or knowledge helpful

• Solution-oriented, proactive, resourceful and a cheerful team player

• A strong eye for detail and ability to multi-task

• Able to take initiative and work independently with good judgement

• A collaborative builder’s mentality and willing to help when and where it’s needed

​

What's On Offer
 

• Up to 40K (13 months)

• Discretionary bonus

• 18 days annual leave

• Central working location

• Comprehensive medical and dental coverage

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!