Office Manager

Hong Kong

Our Client
 

Established in 2013, our client is a large and well-established investment management firm with a global presence expanding into Hong Kong.

About the Role
 

Located in Central, the office manager will be part of the Hong Kong opening team and fully responsible for the day-to-day operations of the office as well as providing team support. This role will require solid experience in office management, a collaborative team spirit and a strong sense of ownership in delivering operational and administrative excellence. 

Job Responsibilities
 

  • Work closely with the COO and be fully responsible for managing day-to-day office operations and administration

  • Maintain the general upkeep of the office and ensuring that the office environment is safe, clean and functional

  • Serve as the key contact for all building and lease management, third-party suppliers, vendors and office service providers

  • Maintain office admin systems, filings and equipment inventory

  • Act as a bridge of communication with outsourced accountant on account payables and other finance matters

  • Liaise with counterparties in US and UK offices

  • Ensuring that pantry and stationery supplies are replenished 

  • Manage meeting room booking flow whilst greeting visitors and guests in a polite and professional manner

  • Track and prepare expense reports

  • Assist with licensing applications and renewals

  • Providing onboarding and logistical support to new joiners

  • Assist with preparing presentation materials on PPT

  • Team administrative support including travel support and visa application processing

About You

  • University degree holder (bachelor’s or above) preferred but not essential

  • Minimum 5 years’ experience in an office management/administration role

  • International exposure a must

  • Experience in financial industry (especially buy-side) helpful 

  • Strong sense of ownership and integrity with a good understanding of confidentiality

  • Flexible and adaptive in working under pressure

  • Detail oriented with strong organization and time management skills

  • A pleasant, cheerful and collaborative team player

  • Creative and resourceful problem solver with excellent communication and interpersonal skills

  • Proficient in the use of MS Office tools (including Microsoft Word, Excel, Outlook, and PowerPoint)

What's On Offer

  • A competitive base salary

  • Discretionary bonus provided

  • 5 day work week

  • Comprehensive medical coverage

  • 20 days annual leave

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

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With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

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Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.