Our Client
 

Established in 2013, our client is a large and well-established US based hedge fund with a global presence expanding into Hong Kong.

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About the Role
 

Located in Central, the office manager will be part of the Hong Kong opening team and fully responsible for the day-to-day operations of the office as well as providing team support. This role will require solid experience in office management, a collaborative team spirit and a strong sense of ownership in delivering operational and administrative excellence. 

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Job Responsibilities
 

• Work closely with the COO and be fully responsible for managing day-to-day office operations and administration

• Maintain the general upkeep of the office and ensuring that the office environment is safe, clean and functional

• Serve as the key contact for all building and lease management, third-party suppliers, vendors and office service providers

• Maintain office admin systems, filings and equipment inventory

• Act as a bridge of communication with outsourced accountant on account payables and other finance matters

• Liaise with counterparties in US and UK offices

• Ensuring that pantry and stationery supplies are replenished 

• Manage meeting room booking flow whilst greeting visitors and guests in a polite and professional manner

• Track and prepare expense reports

• Assist with licensing applications and renewals

• Providing onboarding and logistical support to new joiners

• Assist with preparing presentation materials on PPT

• Team administrative support including travel support and visa application processing

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About You

• University degree holder (bachelor’s or above) preferred but not essential

• Minimum 5 years’ experience in an office management/administration role

• Fluent English and Cantonese essential

• International exposure a must

• Experience in financial industry (especially buy-side) helpful 

• Strong sense of ownership and integrity with a good understanding of confidentiality

• Flexible and adaptive in working under pressure

• Detail oriented with strong organization and time management skills

• A pleasant, cheerful and collaborative team player

• Creative and resourceful problem solver with excellent communication and interpersonal skills

• Proficient in the use of MS Office tools (including Microsoft Word, Excel, Outlook, and PowerPoint)

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What's On Offer

• A competitive base salary

• Discretionary bonus provided

• 5 day work week

• Comprehensive medical coverage

• 20 days annual leave

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!