Office Manager

Urgently hiring!

Our Client
 

Our Client is an international Fintech startup making the lives of entrepreneurs easier; using machine learning (AI) and complex algorithms to automate accounting, tax, company formation, and other tasks. They have helped over 9,500 businesses kick admin, accounting and bookkeeping out of their day-to-day, so they can spend more time on what's important to their business.

Their team stretches across 5 countries and is composed of 450+ amazing employees, and they are still growing! In 2021 they raised $16m Series A funding to continue their exponential growth, with ambitious goals and objectives in place for 2022.

They are urgently hiring for a cheerful, well-organized Office Manager to join their expanding team.

 

About the Role
 

Located in Central and reporting directly to the Managing Director, this role will be fully responsible for office management, HR and administrative aspects of the business. This person will serve as the trusted go-to person to deliver operational excellence!

 

Job Responsibilities

  • Serve as the single point of contact when it comes to office management

  • Responsible for managing office administrative support includes handling of mails, incoming calls, schedule meetings and appointments

  • Involve in daily operation, implementing office policies & procedures

  • Manage relationships with vendors, landlord on office supplies & facilities

  • Handle expenses claims, payroll, and insurance etc.

  • Manage all HR functions such as preparing basic work stations for new joiners, conducting orientation and exit interviews

  • Handle work visa application, administrating maternity leave reimbursement with HK government and keep abreast of Hong Kong Labor Law

  • Plan in-house or off-site activities, such as conferences, team building activities etc.

  • Any other tasks / ad-hoc projects as required by the Managing Director of HK

 

Skills & Qualifications Required

  • Around 1-5 years of working experience in administration, office administration or related roles 

  • Exposure to small office/start-up company is a plus

  • Knowledge in Google Workplace and/or Microsoft Office (Word, Excel, Power point)

  • Excellent in English & Cantonese, Mandarin a plus

  • Organized, independent, efficient, proactive, resourceful, self-motivated and mature

  • Good at project management

  • Eye for detail and able to multi-task

  • Degree holder in any disciplines preferred

 

What's On Offer

  • Central working location

  • The opportunity to join a goal-driven startup with big ambitions

  • An open, inclusive working environment, with founders deeply-rooted in the startup space

  • An agile working model focused on goals and performance

  • International environment with diverse culture

  • Competitive remuneration package

  • Training and professional growth allowance up to $30,000 per annum

  • 18 days annual leave, medical & dental benefit, work from home policy

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.