top of page

Receptionist & Admin Assistant

Mayfair, London (Hybrid Role)

Our Client

Our client is a leading and prestigious global investment company with offices in Hong Kong, Singapore, London, Jersey and Cayman Islands. They have been in business since 2014 after successfully spinning off from a major New York-based hedge fund.

They are currently looking for an experienced, friendly and people-oriented Receptionist & Administrative Assistant to join their Office Management and Administration team. 

About the Role

Located in Mayfair, London, this will be a hybrid role responsible for the smooth running of the reception and front office areas while providing administrative support to the wider team. 


To be successful in this role, you should be presentable, highly organized and proactive team player with a strong sense of prioritization, problem solving and interpersonal skills.

Job Responsibilities 

  • Reception coverage: ensuring that all visitors and calls are greeted in a professional manner

  • Ensure that the office, reception area and meeting rooms are presentable at all times

  • Coordinate all meeting room allocation, and help to ensure meetings and conferences run smoothly

  • Being a central point of contact within the office to assist with general enquiries and requests

  • Arrange for taxis and couriers as needed

  • Support the office management team with facilities, maintenance, and vendors

  • Handle general administrative duties such as filing (such as confidential waste notes etc.), record-keeping, and stock-take/purchase of office supplies (stationery/snacks/PPE)

  • Helping to ensure that the office is Covid safe, including monitoring and enforcing policy best practices are followed

  • Assist with day-to-day liaison with vendors – i.e., plant maintenance, security, cleaning, newspaper subscriptions

  • Conduct office tours and inductions for new starters

  • To be a fire marshal and first aider and to ensure that the defibrillator is maintained

  • Coordinate all mail and courier services alongside the admin team

  • Cover team members annual leave and absences, duties may include:

  • Assisting with travel, transport and accommodation

  • Providing a full spectrum of administrative support to the team

  • Interview and onboarding processes

  • Perform ad-hoc duties as required

About You

  • A stable working history with receptionist, front of house coordination and/or relevant administrative roles

  • Experience in finance sector helpful

  • Exposure to MNCs helpful

  • A positive working attitude - self-motivated, responsible, and able to work under pressure

  • Excellent interpersonal skills; able to cooperate in a team

  • Flexible and adaptable, with excellent problem-solving skills

  • The ability to handle multiple tasks in an organised manner

  • Good PC skills - MS Word, Excel, PowerPoint

  • Strong communication skills, with a good command of spoken and written English

What's On Offer

  • A highly competitive salary

  • 5 day work week (on-site)

  • Comprehensive medical and dental insurance coverage

  • 20 days annual leave

  • A chance to join a stable and world-leading hedge fund and work alongside a friendly, dynamic and supportive team

  • Training will be provided

Interested candidates, please email your CV to to discuss this opportunity further!

Your Hiring Partners

WhatsApp Image 2022-02-12 at 2.39.50 PM.jpeg

Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

K.Ratcliffe Photo.JPG

Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.

bottom of page