Our Client 
 

Our client is a well-established global trading firm located in Central.
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About the Role
 

The successful candidate will be a hands-on, high-ownership Senior Office Manager acting as a strategic operational partner to the HK Managing Director (MD) during a pivotal growth phase (including an office expansion). This is a lean-environment role requiring someone who can toggle between executive support and physical office leadership.

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Key Responsibilities
 

Executive Support:

• Provide direct, hands-on support to the HK Managing Director across a fast-moving and constantly evolving schedule — and be willing to jump in wherever needed.

• End-to-end diary, inbox, and stakeholder management, ensuring the MD’s priorities are handled seamlessly.

• Coordinate executive travel — flights, hotels, and ground transport — for the MD and senior leaders.

• Manage MD expenses and maintain a signatures-pending log for all documents requiring Director-level sign-off.

• Prepare executive presentations, reports, briefing packs, and key business communications.

• Act as a trusted liaison between the MD, senior leadership team, and external stakeholders, bringing structure and efficiency to a fast-paced environment.
   

Meetings & Events:

• Lead end-to-end coordination of meetings and key strategic events in Hong Kong, including agendas, materials, minutes, and follow-up actions.

• Support the Office Manager with broader event coordination across the HK office.

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Office Operations & Leadership:

• Lead the Hong Kong office expansion end-to-end, including post-move coordination and stabilisation, with support from the Sydney Office Management team.

• Manage and develop the Office Manager.

• Own vendor contract management and support the MD with budget tracking.

• Ensure compliance with HK Occupational Safety & Health Ordinance and Labour Department requirements; oversee physical security and access control.

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About You
 

• 8–10+ years of progressive experience in office management or executive administration; track record of real ownership and impact matters more than job title.

• Proven EA experience supporting executives — end-to-end diary management, travel coordination, and confidential correspondence.

• Demonstrated experience leading a complex office move or large-scale facilities project.

• Strong vendor management and contract negotiation skills.

• Highly organised with the ability to manage multiple high-priority workstreams simultaneously under tight deadlines.

• Exceptional written and verbal communication skills; comfortable engaging with and influencing senior stakeholders.

•  Fluent in English; proficiency in Cantonese and/or Mandarin strongly preferred.

• High degree of discretion and professionalism when handling confidential matters.

• Background in a lean financial services or entrepreneurial environment — hedge fund, private equity, venture capital, family office, or fast-growing start-up strongly preferred.

 

What's On Offer
 

• Central working location

• Unlimited drinks and snacks

• Private medical and dental insurance including wellness subsidies

• 20+ days annual leave

• Work alongside an inclusive, friendly and dynamic team
   

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!