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Executive Assistant

Central, Hong Kong

Our Client
 

Our client is a leading and prestigious global investment company with offices in Hong Kong, Singapore, London, Jersey and Cayman Islands. They have been in business since 2014 after successfully spinning off from a major New York-based hedge fund.

They are currently looking for an experienced, detail-oriented and highly capable Executive Assistant to support 4 senior partners.

About the Role
 

Located in Central, this role will be an integral part of providing the highest quality of secretarial support to 4 executives, ensuring that that they are fully supported and functioning at their best.

To be successful in this role, you should have strong experience in working with senior level executives, be highly organized and proactive with a strong sense of prioritization, problem solving and interpersonal skills.
 

Job Responsibilities
 

  • Provide a full spectrum of high quality 1:4 secretarial and administrative support to 4 senior partners

  • Act as the first point of contact and provide proactive, timely and effective management of daily agenda including but not limited to meeting, appointment and call scheduling

  • Work closely with the wider admin team to learn processes and

  • Diary management; scheduling internal and external calls and meetings across multiple time zones, adding all relevant notes and context to appointments

  • Travel management: booking flights, transfers and accommodation, making reservations, coordination of visas with visa consultants as required, being available for support if anything goes wrong

  • Expense management; keeping track of receipts and invoices, submitting claims

  • Gaining an understanding of the general support work required, and of the relevant people both internal and external to the business
     

About You
 

  • A stable working history with a solid experience supporting senior stakeholders 

  • Experience in finance sector and/or buy-side strongly preferred

  • Experience in a similar role would be beneficial. Prior knowledge of the industry and a familiarity with a similarly-structured organization would be helpful

  • Extremely detail-oriented and organised. Someone who is always on top of tasks and information, and able to respond and adapt to frequent changes

  • Common sense, self-sufficiency, and the ability to use initiative. The ability to work things out and knowing when to ask for additional information/clarification

  • Strong problem-solving ability. Able to carefully think through potential outcomes and consequences, think creatively about solutions, and come up with a solution on the spot

  • Strong emotional intelligence, and an ability to 'read people' - knowing what to do, write, or say to the right person, at the right time

  • Integrity - discretion and prudence are of utmost importance
     

What's On Offer
 

  • A highly competitive salary

  • 5 day work week (on-site)

  • Comprehensive medical and dental insurance coverage

  • 20 days annual leave

  • A chance to join a stable and world-leading hedge fund and work alongside a friendly, dynamic and supportive team

  • Training will be provided
     

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.

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