Our client is looking for an Executive Assistant to support their Founder and CEO, who owns and manages Linjer in addition to several other companies in the e-commerce space, including brands co-owned by US celebrities. The person in this role will serve as a trusted partner in helping to coordinate and manage executive scheduling, prepare and organize important strategic materials and plans, triage emails, organize documents, take notes at meetings and assist with other administrative tasks.

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About The Role

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO's needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including Boards of Directors of various companies. To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.

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Job Responsibilities

• Work directly with the CEO to support all aspects of his daily work routine

• Maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements

• Sort and triage email

• Assist the CEO in the development of presentations and documents

• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-ups

• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages

• Compose and prepare letters relating to routine correspondence for the CEO's signature

• Prepare, reconcile, and submit expense reports

• Maintain confidential and sensitive information

• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries

• Transcribe notes into slide format and presentation design

• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material

• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

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About You

• A detail-oriented self-starter with prior experience supporting senior executives in high-performance environments

• Someone who exhibits sound judgment with the ability to prioritise and make decisions

• Energetic and eager to tackle new projects and ideas

• Comfortable interacting with high-level executives

• Resourceful, can-do attitude Thrives in a fast-paced environment

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Qualifications

• Bachelor’s degree preferred

• Fluent spoken and written English

• Prior experience in supporting a senior executive or team Excellent computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)

• Tech savvy and able to learn new software with ease

• Excellent organization and time-management skills.

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What's On Offer

• Sheung Wan working location

• 5 day work week (hybrid WFH and on-site)

• 15 days annual leave and statutory holidays

• Medical insurance

• Dynamic and friendly international team

• Extremely competitive salary for the right fit

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Interested candidates, please email julia@finesse-solutions.com with your cover letter & CV for a further discussion about this opportunity!

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