Executive Assistant 

Urgently hiring!

Our client is looking for an Executive Assistant to support their Founder and CEO, who owns and manages Linjer in addition to several other companies in the e-commerce space, including brands co-owned by US celebrities. The person in this role will serve as a trusted partner in helping to coordinate and manage executive scheduling, prepare and organize important strategic materials and plans, triage emails, organize documents, take notes at meetings and assist with other administrative tasks.

About The Role

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO's needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including Boards of Directors of various companies. To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.

Job Responsibilities

  • Work directly with the CEO to support all aspects of his daily work routine

  • Maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements

  • Sort and triage email

  • Assist the CEO in the development of presentations and documents

  • Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-ups

  • Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages

  • Compose and prepare letters relating to routine correspondence for the CEO's signature

  • Prepare, reconcile, and submit expense reports

  • Maintain confidential and sensitive information

  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries

  • Transcribe notes into slide format and presentation design

  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material

  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

About You

  • A detail-oriented self-starter with prior experience supporting senior executives in high-performance environments

  • Someone who exhibits sound judgment with the ability to prioritise and make decisions

  • Energetic and eager to tackle new projects and ideas

  • Comfortable interacting with high-level executives

  • Resourceful, can-do attitude Thrives in a fast-paced environment

Qualifications

  • Bachelor’s degree preferred

  • Fluent spoken and written English

  • Prior experience in supporting a senior executive or team Excellent computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)

  • Tech savvy and able to learn new software with ease

  • Excellent organization and time-management skills.

What's On Offer

  • Sheung Wan working location

  • 5 day work week (hybrid WFH and on-site)

  • 15 days annual leave and statutory holidays

  • Medical insurance

  • Dynamic and friendly international team

  • Extremely competitive salary for the right fit

Interested candidates, please email julia@finesse-solutions.com with your cover letter & CV for a further discussion about this opportunity!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.