Our Client
 

Our client is a growing fintech recruitment firm specializing in Executive Search & Selection, Middle Management Hiring, Project Based Hiring, and Recruitment Process Outsourcing through an integrated suite of leadership services. They are urgently looking for an experienced Office Manager to join their team!

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About the Role
 

Located in Sheung Wan and reporting directly to the Managing Directors, this role will be leading the operational efforts of the company, ensuring a smooth and organized workflow and contributing to the expansion and success of the company.

 

Job Responsibilities

• Manage day-to-day office operations and office management including answering phones, handling enquiries, tenancy agreements, office moves, equipment inventory and liaising with third party suppliers and vendors

• Maintaining company statutory records, business registrations and licenses

• Provide secretarial support to two Managing Directors

• Providing administrative support to the team including CV formatting, client communications and expense tracking and reporting

• Ensure that the company’s CRM system and databases are updated

• Manage HR functions including recruitment, onboarding/offboarding of new staff, contract drafting, payroll, MPF, insurance enrolment and leaves

• Planning team activities and events

• Develop, implement, and review operational policies and procedures

• Oversee office budgeting, reporting, planning and assist with year-end regulatory matters

• Help promote a company culture that encourages top performance and high morale

• Work with the Managing Partners to determine values and mission, and plan for short and long-term goals

• Identify and address problems and opportunities for the company

• Build alliances and partnerships with other organizations

• Perform ad-hoc administrative duties as and when needed

 

Skills & Qualifications Required

• 5-10 years office management or operations experience

• Bachelor’s degree in relevant fields

• Excellent English and Cantonese (verbal and written)

• Experience with CRM, database management software

• Good communication and organizational skills

• Ability to think outside of the box and proactive problem-solving abilities

• Willingness to learn and grow with the team

• Detail-oriented, resourceful and collaborative team player

 

About You

• Proactive and can-do attitude to deliver results, able to handle a varied and diverse workload, while ensuring accuracy and timeliness

• Problem solving mindset, ability to proactively identify and solve problems

• Organized and good attention to details

• A builder mentality with the willingness to continuously learn and grow

• A team player and enjoys a collaborative team culture

 

What's On Offer

• Up to 30k (negotiable)

• Sheung Wan working location

• 5 day work week

• Medical insurance

• 15 days annual leave

• A friendly and dynamic working environment

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!