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Office Manager

Urgently hiring!

Our Client

Our client is a growing fintech recruitment firm specializing in Executive Search & Selection, Middle Management Hiring, Project Based Hiring, and Recruitment Process Outsourcing through an integrated suite of leadership services. They are urgently looking for an experienced Office Manager to join their team!

About the Role

Located in Sheung Wan and reporting directly to the Managing Directors, this role will be leading the operational efforts of the company, ensuring a smooth and organized workflow and contributing to the expansion and success of the company.


Job Responsibilities

  • Manage day-to-day office operations and office management including answering phones, handling enquiries, tenancy agreements, office moves, equipment inventory and liaising with third party suppliers and vendors

  • Maintaining company statutory records, business registrations and licenses

  • Provide secretarial support to two Managing Directors

  • Providing administrative support to the team including CV formatting, client communications and expense tracking and reporting

  • Ensure that the company’s CRM system and databases are updated

  • Manage HR functions including recruitment, onboarding/offboarding of new staff, contract drafting, payroll, MPF, insurance enrolment and leaves

  • Planning team activities and events

  • Develop, implement, and review operational policies and procedures

  • Oversee office budgeting, reporting, planning and assist with year-end regulatory matters

  • Help promote a company culture that encourages top performance and high morale

  • Work with the Managing Partners to determine values and mission, and plan for short and long-term goals

  • Identify and address problems and opportunities for the company

  • Build alliances and partnerships with other organizations

  • Perform ad-hoc administrative duties as and when needed


Skills & Qualifications Required

  • 5-10 years office management or operations experience

  • Bachelor’s degree in relevant fields

  • Excellent English and Cantonese (verbal and written)

  • Experience with CRM, database management software

  • Good communication and organizational skills

  • Ability to think outside of the box and proactive problem-solving abilities

  • Willingness to learn and grow with the team

  • Detail-oriented, resourceful and collaborative team player


About You

  • Proactive and can-do attitude to deliver results, able to handle a varied and diverse workload, while ensuring accuracy and timeliness

  • Problem solving mindset, ability to proactively identify and solve problems

  • Organized and good attention to details

  • A builder mentality with the willingness to continuously learn and grow

  • A team player and enjoys a collaborative team culture


What's On Offer

  • Up to 30k (negotiable)

  • Sheung Wan working location

  • 5 day work week

  • Medical insurance

  • 15 days annual leave

  • A friendly and dynamic working environment


Interested candidates, please email your CV to to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.

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