Our Client
 

Our client is a dynamic hedge fund management firm seeking a highly organized and detail-oriented Office Manager to be responsible for general financial, administrative and HR operations of their office. The ideal candidate will be a proactive problem-solver with strong multitasking abilities, excellent communication skills, and a solid understanding of finance, admin and HR processes. This role is critical to ensuring the smooth operation of their firm and supporting senior management.

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About the Role
 

Based in Central, this role will report to the COO.

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Job Responsibilities
 

Finance & Accounting
 

• Manage day-to-day financial operations, including accounts payable/receivable, reimbursements, vendor payments, etc

• Prepare and maintain financial records, ensuring accuracy and compliance with regulatory requirements

• Assist with preparation of financial reports, including FRR reporting

• Coordinate with external accountants, auditors, and tax advisors as needed

• Monitor company budgets and expenses, ensuring cost-effectiveness
   

Administrative Operations
 

• Manage office supplies, refreshments, and equipment, ensuring the office is well-stocked and operational

• Oversee office maintenance, including liaising with building management and external vendors

• Organize and coordinate travel arrangements, accommodations, and itineraries for senior management

• Plan and execute office events, meetings, and conferences as needed

• Act as the primary point of contact for internal and external stakeholders
   

Human Resources
 

• Manage the onboarding process for new employees, including documentation, orientation, setup of IT systems

• Administer employee benefits, including MPF enrollment and updates

• Maintain employee records and ensure compliance with HR policies and regulations

• Assist with payroll processing and resolve any payroll-related issues

• Support senior management in recruitment efforts, including scheduling interviews and coordinating communications
   

Compliance & Regulatory Support
 

• Help compliance with internal policies and external regulations

• Assist in the preparation of regulatory filings and documentation

• Maintain confidentiality and handle sensitive information with discretion

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About You
 

• Bachelor’s degree from reputable universities

• Experience in office management, finance or HR, preferably within the financial or legal services industry

• Good knowledge of accounting principles, financial reporting, and HR processes

• Familiarity with MPF administration and FRR reporting is desirable. CPA is a plus

• Proficiency in Microsoft Excel/Word/PowerPoint. IT programming is a plus

• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively. Strong interpersonal and communication skills, with the ability to work collaboratively across teams

• High level of integrity and professionalism, with a proactive and solutions-oriented mindset

• Proficient in both Mandarin and English. Cantonese is a plus.
   

What's On Offer
 

• Competitive base salary 

• Top in the industry medical and dental insurance package

• Annual body check and gym allowance

• AL starting at 12 days (plus one day each year up to 20)

• A supportive and collaborative team culture

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!