Office Manager/People Admin

Hong Kong

Our Client
 

Our client is a leading and prestigious global investment company with offices in Hong Kong, Singapore, London, Jersey and Cayman Islands. They have been in business since 2014 after successfully spinning off from a major New York-based hedge fund.

They are currently looking for an organized, efficient and energetic Office Manager/People Administrator to support their Asia regional offices.
 

About the Role
 

Located in Hong Kong, this role will be responsible for daily office operations and working alongside a global administrative team to assist with people administration in the Asia time zone.

 

Job Responsibilities:
 

Office Management: 

  • Provide full spectrum of administrative support to the team

  • Schedule meetings, coordinate all meetings room allocation and ensure meetings and conference run smoothly

  • Handle staff enquiries eg travel requests, subscription requests, commercial service contract

  • Assist in organizing internal and external activities

  • Handle daily job record, data entry and manage filing system

  • Coordinate all mail and courier services and cover team members if need be

  • Perform ad hoc duties as required to operations and business needs


People Administration: 

  • Onboarding, offboarding, and transfer process

  • Organise new joiner calls, send new starter forms to new joiner and to HR broker to set up payroll

  • Liaise with benefits broker to set up benefits for new joiner/terminate benefits for leaver (medical, dental, life insurance, pension)

  • Assist with relocation/travel

  • For Hong Kong leavers/relocations: occasionally liaise with the Internal Revenue Department regarding tax clearance paperwork

  • Working with external visa consultants to apply, renew and cancel visas for new joiners, transfers, and departures

  • Help with compliance with regional employment requirements

  • Adding and maintaining employee information in our HR systems

  • Liaise with relevant authorities for visa and employment inquiries, and coordinating with compliance for relevant regulatory reporting and submissions

  • Coordinate letter requests from employees (rental reimbursement, employment verification, references, etc.)


What's On Offer
 

  • A competitive base salary

  • 5 day work week (on-site)

  • Comprehensive medical and dental insurance coverage

  • 20 days annual leave

  • A chance to join a stable and world-leading hedge fund and work alongside a friendly, dynamic team 

 

Interested candidates, please email your CV to julia@finesse-solutions.com to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.