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Operations Administrative Officer

Position closed

Our Client

A rapidly expanding tech startup dedicated to fueling the ambitions of business. They deliver corporate payment solutions to improve the way businesses operate today and prepare them for the challenges of tomorrow. Their online payments platform enables business to pay expenses and collect revenue - to and from anyone, anywhere - entirely via credit card.


About the Role

Located in Quarry Bay, the Operations Administrative Officer will work closely with and report directly to the Operations and Finance Manager.


This role will require someone who is reliable, organized and self-motivated with a passion for operational efficiency and effectiveness. Partnering with different stakeholders across different functions, you will ensure that the company is compliant with the statutory requirements at all times and provide administrative and operational support at group level.


Job Responsibilities

  • Carry out a full spectrum of office management including answering phones, preparing documents and maintaining an organized filing system

  • Provide full spectrum of administrative service for the Office

  • Perform operational duties such as account setup, account administration, support functions to internal teams

  • Manage daily operation, support product logistic arrangements

  • Assist HR with on/offboarding of staff, drafting contracts, payroll and leaves

  • Liaise with accounting, auditing, and company secretarial service providers for several entities

  • Manage data in spreadsheets and reports, ensure records and reports up to date

  • Time management and prioritization skills to ensure efficient functioning of schedules and office systems

  • Planning internal team activities and events

  • Support implementation of new products, projects, and business initiatives

  • Budgeting, bookkeeping and planning skills and knowledge of associated computer software

  • Undertake other ad hoc tasks as assigned by supervisor


Skills & Qualifications Required

  • Bachelor’s degree in business, finance or equivalent skills

  • 2 - 3 years of experience in related fields

  • Strong communication skills and strong collaborative teamwork ethics

  • Must be proficient with Microsoft Office

  • Excellent verbal and written skills in English and Cantonese


About You

  • Proactive and can-do attitude to deliver results, able to handle a varied and diverse workload, while ensuring accuracy and timeliness

  • Problem solving mindset, ability to proactively identify and solve problems

  • Organized and good attention to details

  • A builder mentality with the willingness to continuously learn and grow

  • A team player and enjoys a collaborative team culture


What's On Offer

  • Quarry Bay working location

  • 5 day work week, flexible working

  • 18 days annual leave and statutory holidays

  • Medical insurance

  • Share ownership options (ESOP)

  • A multinational, energetic and collaborative working environment

  • An opportunity to be part of a well-funded, fast-growing tech startup


Interested candidates, please email your CV to to discuss this opportunity further!

Your Hiring Partners

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Julia Sinarwi

  • LinkedIn

With over 12 years of experience in executive support, administration and business operational roles in the Hospitality, Wellness, Finance and Executive Search sectors, Julia founded Finesse Solutions in 2019. Having hired and grown her own team, Julia understands the importance of having the right, value-driven people help accelerate your businesses' growth.

Using her first-hand experience in executive and back-office support and managing the hiring processes for the organizations she has worked for, Julia is able to see from both perspectives and efficiently close the gap between her candidates and clients hiring needs.

Extraordinary customer-service and a principled way of working is her key ingredient to forming long lasting relationships and delivering high quality results.

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Kelly Ratcliffe

  • LinkedIn

Kelly is a former Executive Assistant in the Investment Management sector with 14 years of experience across executive support, sales and marketing for both small and large multinational firms.

With former professional experience in helping key stakeholders make important hiring decisions, Kelly has first-hand insight into the requirements of high performing executive support and back-office personnel.

Kelly's approach to identifying and qualifying top talent is one that is personable and meticulous in understanding her clients' hiring needs while bringing out the best in her candidates to make the best possible match.

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